Office hoteling represents a desk management system for office workers that allows them to work and collaborate more efficiently. The technology involves using an app or website software to select a workspace for specific office activities. As a hotel reservations app, you use the software to check in or check out when you enter or exit a workspace.
Reservations for office spaces may either be automated or approved when received. Some programs allow you to make specific requests or integrate with other technologies. These added amenities create a streamlined, if not user-friendly, booking experience.
Some office workers may confuse the term hot desking with hoteling and think the terms are synonymous. However, there is a difference in these desk management applications.
While hot desking allows you to select a work area once you arrive at an office location, hoteling extends this feature to offerings that allow you to monitor, plan, or manage your workspace activities before arrival.
The hybrid model of hoteling is even more popular now, as it supports the return to the office as a post-pandemic activity.
Therefore, using the software bodes well for workers performing everyday office activities, as it makes it easier for them to plan projects and communicate. Using office hoteling software also lends to a more secure work environment and adds to worker productivity.
While hot desking does not offer the worker the ability to choose exactly where they will sit, hoteling software includes this added flexibility. By reserving a space before they arrive at the office, an employee knows that they will have a workspace that supports their job’s activities.
Therefore, using the software enables them to collaborate with other staff or book an area where they can focus uninterrupted. Not only does this add to the transitioning worker’s peace of mind, but it also gives them more control over how and where they will work.
Hoteling software provides a company with the type of work culture that employees like – one that is both yielding and adaptive. Overall, the technology offers a better workplace experience. The software can be used on a desktop, on a tablet, or a smartphone.
Moreover, collaborative arrangements are made more easily as workers can choose to sit in areas where they can brainstorm with other employees or work on a shared assignment. You can use the business software to book meetings or conference rooms as well.
Bookings can be made around certain operations so employees can reserve a space in the zone that gives them the best chance to work with colleagues. By using the technology, a business can efficiently manage its office space and review where workers are sitting or where they plan to sit.
Knowing how office spaces are used keeps managers up-to-date about office-occupied areas. By having this information, they can make quicker and sharper decisions.
When reservation-based workplace software is used, everyone is aware of how the spaces in the office are used. This allows for better use of an office area and ultimately a savings financially.
In addition, using hoteling software for the office adds to workplace safety and hygiene. Knowing what areas are being used makes it easier to clean and sanitize the desks and chairs in a space. Employees, in turn, feel more confident coming to work, as their space is clean and ready to use.
Using hoteling software is a bonus for anyone returning to an office site. The increased flexibility featured by the app makes it possible to work autonomously as well as support your team’s overall goals and objectives.