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Top 10 Common Mistakes to Avoid in LMS Integration

A good learning management system can accelerate the business, ensure employee retention, and productivity. Whether you want to implement a free open-source LSM solution or a custom LMS Development solution, both ways you will have to invest time and resources to ensure that the learning software is appropriate and a good fit for your business.

One of the quintessential tools, LMS Integration is needed for continuous learning and management, onboarding new employees, increasing customer retention, and educating partners more engagingly. LMS is an integral part of an elearning design and development. With a robust and customizable LMS, companies can organize their elearning content in one centralized location.

An LMS renders unhindered and unlimited access to all the relevant content. A robust LMS Integration keeps you updated by keeping track of the learner’s performance as well as staying updated with the compliance regulation.

A customized LMS can be tuned to any degree that can help implement, deliver, and maintain specialized knowledge. If your LMS is unable to provide the right knowledge, then every aspect of using an LMS becomes challenging.

Training managers, leaders, and employees must be able to overcome their skill gap with the right LMS while reducing the ROI on the training spending. Below are a few mistakes that most companies make when implementing an LMS

These Common Mistakes Must Be Avoided to Implement Flawless LMS

1.   Gathering Excessive Information

Companies need to drive course enrollments and generate useful reports to register the progress and address the concerns. Data plays a vital role here. Regardless of the large amount of data needed, companies fail to differentiate between the clutter and the necessary data. For instance, adding more than 30 customs for the user data may not be necessary. The excessive pile of data can clutter the interface, records, and hardware. So, avoid adding unnecessary user data unless it is essential for company-specific purposes.

2.   Creating Complicated Things

Learning management system implementation is because companies want to make the most out of it. Along with a robust LMS solution, companies will get tracking, monitoring, and management with efficiency easily. But what if the implementation is unable to deliver what you were expecting? Instead of making things complex, integrate an LMS that is easy to navigate, clearly optimized, and aesthetically designed, ensuring maximum use. This way, you can engage more and retain the talent more while enhancing the user experience like never before.

3.   No use of Integration Tools

Today’s improved and advanced learning management systems offer great flexibility & customization, where companies are allowed to integrate preferred third-party tools. This means the tools that you have been using within the organization can be used hassle-free, even with an LMS. For instance, LMS can be integrated with powerful CRM – salesforce to maintain a business relationship, with LinkedIn to share their achievements and more. Unfortunately, many do not explore their LMS completely, not realizing the potential of the system.

4.   Not Following Back

Integrating an LMS into your system or business is a one-time affair. However, for its continuous scalability, LMS needs improvements with time. Companies, after integrating LMS, think that they no longer have to work on the system. But, to make the system faultless, continuous feedback from the learners is necessary. The feedback will explain the shortcomings of LMS and help you address the areas of improvement. Organizations’ continuous involvement ensures constant improvement of user experience.

5.   Governance of the System

Like any other management system, an LMS also requires designated people to take responsibility, such as loading courseware, remote support service, as well as management of an entire system. All these factors come under governance and management.

Companies lack requisite governance that restricts long-term sustainability. Good governance is usually a long-term practice, in stages beginning from implementation to maintenance when needed. Some companies also invest in a governance council to ensure continuous & uninterrupted functionality and operability.

6.   Unable to Understand Features

The role of the administrator in the company is to provide technical support when employees are unable to identify the solution to the problem. Every administrator, even a system such as a learning management system, is well-known for all the features and functionality of the system, in order to help at the time of need.

It becomes difficult for the companies, where the admins are uncertain of the features. This can prevent the company from taking full advantage of the system and hinder in reaching the desired goal.

Hence, it is essential to first thoroughly understand all the features, so that admins can support employees when in doubt and help in achieving eLearning success by maximizing the use of LMS.

7.   Unable to Deliver Right Data

Corporate and enterprises have multiple roles and responsibilities that an LMS can fulfill, such as Onboarding, compliance, automated scheduling, and much more. The variety of learning needs can be easily fulfilled by the LMS unless the company knows which content to provide. To keep employees engaged and retaining them requires highly-interactive and diverse information so that they enjoy learning.

Instead of elaborated and lengthy content, it should be broken into smaller chunks, mixed with short videos, integrated with xAPI& SCORM for seamless transmission, assignments, exams, and surveys to keep the engagement continued.

8.   More Than Necessary Administrators

Today’s advanced and feature-rich learning management system supports multiple administrators to manage it. However, large enterprises have multiple job roles, which leads to the diverse integration of apps in LMS. So to manage their companies, they hire and allocate more than one administrator for the job. But, this sometimes leads to redundancy and conflict among them. The best practice a company can inculcate is limiting the number of administrators.

Since modern LMSs are integrated with advanced technologies, capable of managing a lot of tasks without human intervention hence one or two administrators can manage the entire system. Doing so will also help organizations in less clutter, quickly delete the unnecessary group, change course, as well as focus on other crucial aspects.

9.   Forgetting Test Functionality

Another greatest mistake most companies make when implementing an LMS Integration is not to test the functionality thoroughly. No doubt, the LMS you want to integrate with your current systems may have the best and the most advanced features incorporated but it will be of no use when you can’t use them.

Testing the functionality of the system will ensure that the features highlighted by the vendor are operational and the investment you are making is worth it. It is recommended to try every feature of the LMS and understand the need for each in your business. Only then you will be able to take complete advantage of the system.

10 . Overlooking Analytics and Reporting

Last, but not the least, the mistake of underestimating the importance of analytics & reporting is big. However, most LMSs come with built-in reporting tools and are also one of the essential tools to evaluate performance.

The reporting and analytics tools help companies identify employee performance, courses most liked & less liked, and highlight completion rates. Reporting tools are usually aligned with the learning goals and objectives and help organizations measure key metrics to improve productivity and boost online training ROI.

So, the question lies, whether you need in-depth metrics or want to keep up with compliance, or want to use even more advanced reporting solutions such as Big Data? Overlooking this feature can prevent you from staying competitive as well as understanding the progress you are making with your strategies.

In a Nutshell –

Undoubtedly, a Customizable LMS can track & monitor employee performance, loopholes, completed assignments, attempts in exams, duration of the course completion, and more. To ensure the scalability of the LMS, the company must know the competence level and sources from which LMS is retrieving the data.

In order to reach LMS to its full potential and make the most of your investment, companies need to customize the scope that aligns with their business culture and needs. Allocating the right amount of money while testing every feature will ensure the complete usability of the system and integrate only the necessary & useful features.

These aforementioned mistakes, when analyzed and resolved, can prevent companies from spending more time, effort, and money as well as wrong implementation of LMS while ensuring substantial productivity, engagement, and retention of the employees.

Regardless of these aspects, many organizations also fail to allocate another significant factor in their LMS, quality content. Irrespective of a great Learning management system with fully-functional features and necessary third-party integrations, without quality data you can lose the game. So, ensure that you have everything right in your learning management system before deploying and utilizing it.

Author Bio

Alicia is a technical content writer and is associated with A3logics for over a couple of years. She has been in touch with the Mobile App Development team and is often found struggling with some unique topics for her upcoming projects. She is often found discussing the latest developments with the technical team. When not working on any of her writing projects, she is either reading any of the Agatha Christie mysteries or busy gardening.

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Tech Biz Ideas is a platform for providing business ideas full of techy thoughts which helps the audience to get benefit from this.

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